eSignatures - UW-IT

UW eSignatures, powered by Docusign, is available to current UW staff and faculty for UW business purposes. eSignatures offers the ability to:

Send: Easily upload and send documents to people inside or outside the University for electronic signature.
Receive: Signers receive and sign documents quickly, securely, and flexibly using a phone, tablet, or computer.
Manage: Check document status and send reminders.

UW eSignatures has three roles in DocuSign:

Staff interested in becoming a Delegated Administrator for their unit must complete training and commit to certain responsibilities. Learn more.
Any staff member at UW can become a UW Sender in DocuSign and your local DocuSign support contact can get you set up. Learn more.
Anyone receiving an envelope from UW can be a Signer. No special account is necessary, and a profile is generated automatically. Learn more.

The UW eSignatures service is limited to higher education, specifically for education, research, and administrative activities. Medical center and health care provider-originated use cases for patient-related care are not permitted. If you have questions about this, please submit a Get Help with eSignatures form.

Request Service and Get Support

Our business hours are Monday to Friday, 8:00 am to 5:00 pm PST.	Become a Delegated Administrator Get help with eSignatures
Related Information	EDM Overview (pdf) eSignatures Overview (pdf) eSignatures Service (pdf) eSignatures FAQs UW-IT Service Catalog for eSignatures Get the latest eSignatures News
System Access	Docusign eSignatures Login Docusign Support Center Docusign Release Notes System Status Information (NA2)

eSignatures Acceptable Use Considerations

Data collected through eSignatures (Docusign) must be carefully considered to minimize the risk of exposing sensitive information. Please familiarize yourself with the following materials before setting up the access to eSignatures service:

General considerations for eSignatures Acceptable Use
When deciding what personal data to process via eSignatures, follow the UW Privacy Office's Values and Principles.
- For assistance in assessing privacy impacts, refer to the UW Privacy Office's Privacy Assessments webpage.
Processing HIPAA-protected data through eSignatures requires prior review and approval.
Credit card data may not be processed via eSignatures.
Consent for the processing of Human Subjects data must follow the Human Subjects Division's guidance.

Access to UW information systems and the processing of UW data comes with responsibilities. The Access and Use Agreement for UW Data and Information Systems ('Agreement') details your privacy and information security responsibilities while using eSignatures.

Onboarding Process

Review the eSignatures (Docusign) Service: For more information about the service and its capabilities, refer to the eSignatures Overview deck.
Request to become a Delegated Administrator: Complete the Become a Delegated Administrator form to begin the onboarding process.
Initial review: Review the information we send and gain access to the Docusign sandbox.
Test in sandbox account: Use your sandbox account to understand the eSignatures sending and signing process and how your team will need to prepare for eSignatures. The sandbox must not be used for official University business.
Complete Delegated Admin training: We will provide training materials for you to review. These materials will help familiarize you with your new role and responsibilities in the eSignatures service.
Receive Docusign access: You will receive an account in the Docusign production instance and begin managing documents and users.