Requesting Resource Calendars

MWS can set up Resource Calendars that can be used for scheduling, room reservations, or equipment. There is a nominal one time charge to  consult and create the resource calendar. More information on our consulting fees can be found in the MWS Service Catalog. You can request a Resource Calendar by sending your request by email to: help@uw.edu When you send your request by email, we will need the following information:

• Specify the type of resource: (Room, Equipment, Schedule)
• The department full name
• The department short name
• Name of Resource (For an Equipment OR Room Resource request, you may also specify):
  • Building name
  • Room name/number
  • NOTE: The "Building name" + "room number" are used to form the "Location" field, visible to meeting participants. Use short, consistent forms for these fields. e.g. "PAB" instead of "Purchasing & Accounting" and "250 West" vs "Conference room 1"
• For a Room Resource Request, you may also specify:
  •  Capacity
  • Phone number: (format: +1 000 000-0000)
• No other information is needed for a Schedule resource calendar
• Any restrictions to access (Who can invite; who can see what information, etc; strongly recommend that a UW Group be used for this purpose)

NOTE: All resources follow the same naming convention: "deptshortname"dot"description" If you want a resource named "F2.HRP Huddle Area", the deptshortname=F2 and the description=HRP Huddle Area 'Alphanumeric' includes letters and numbers but not other characters.  

Additional information on Exchange accounts

UW Exchange Online Guide