Adding the UW Privacy Policy and Terms of Use to Your Site


Introduction

The University of Washington Office of Information Security (OIS) has created a Privacy Policy and Terms of Use that are required for use on all UW-affiliated websites, with the exception of student websites. If you are developing a new website or maintain a current site, you need to add links to these documents on your site: preferably in your site footer or navigation bar. These documents will supersede any current Privacy Policy or Terms of Use that are currently in place on your site. The OIS requests that you directly link to these pages rather than attempting to incorporate the text into your own site: these documents may change from time-to-time and direct links will mean your site is always up-to-date. This document will outline a few different ways in which you can incorporate these links into your site.

Adding to Your Site

The following are the two pages which you should link to from every page on your UW-affiliated site: Privacy Policy: https://www.washington.edu/online/privacy Terms of Use: https://www.washington.edu/online/terms

Method One: HTML/Manual

If you have a fairly simple site or manually update each site file, then you will want to edit the files and add the following code in your site footer. You are free to modify the formatting as you wish. <a href="http://www.washington.edu/online/privacy" >Privacy</a> | <a href="http://www.washington.edu/online/terms" >Terms</a>

Method Two: Add a UW-branded Footer to your Page

UW Marketing maintains a "Header & Footer Wizard" that helps you add a UW-themed header and footer into your website. It will create the HTML and CSS required to display the Header and Footer, and this tool has been updated to include the Privacy and Terms links. You can see one example of the footer at the bottom of this IT Connect page. You can find this tool at the following site: Header & Footer Wizard

Method Three: Modifying Central Footer File

If your website uses a centralized footer or menu file/template that is used by all of your pages, then you can use the steps outlined above, except you will only need to update that one particular file.

Method Four: Editing a CMS File

If your website uses a Content Management System such as WordPress, Drupal, Moodle, Plone, MediaWiki, or Joomla, there are a few different options to add these links. As each CMS is different, these options may vary depending on what you are using to maintain your site. There are a few different approaches here, so be sure to read through them before deciding upon which one will work best for your purposes.

Resources

The Office of the Chief Information Security Officer maintains a FAQ regarding the Privacy Statement and Website Terms and Conditions of Use. UW Privacy Statement and Website Terms of Use FAQ