UW Zoom allows meeting hosts to record meetings in the cloud. UW Zoom cloud recordings can be shared with several options for security.

Recordings stored in the Zoom cloud will be deleted automatically 120 days after the meeting is recorded (30 days for UW Medicine employees). Deleted recordings are moved to Zoom Trash, where they are stored for 30 days before they are permanently deleted. Recordings can be retrieved from the trash before they are permanently deleted. Learn how to retrieve recordings in the trash.

To preserve Zoom cloud recordings beyond 120 days, download the cloud recording, then upload the video file(s) to an alternative video host service. UW-IT offers services such as Panopto for course recordings and Google Drive or OneDrive for Business to support the storage of video recording files.

Faculty, staff, and students should review UW Records Management Services Best Practices for Zoom records to determine how long Zoom-generated records should be retained. Meeting hosts enabling AI Companion features are responsible for ensuring that meeting artifacts are retained in accordance with UW record retention policies and are saved in such a way that the files can be accessed in the event of a document request. 

For UW Medicine and UW School of Medicine employees, Zoom cloud recordings and transcripts are automatically deleted after 30 days. Please note that any recordings older than 30 days are automatically moved to the UW Zoom trash bin. These recordings remain in the trash bin for 30 days before being deleted permanently.